Important: this is an educational, anonymized report example—not a pass certificate for the products pictured. The four photographs are complete, previously unused inspection records screened for visible client contact details, order numbers and clear customer branding.
Example Report Summary
| Inspection type | Pre-shipment inspection example |
|---|---|
| Order identity | Buyer PO, supplier, SKU and location — anonymized here |
| Production status | Inspector records finished and packed quantities observed |
| Sampling plan | Buyer-approved inspection level and AQL, or another written plan |
| Checks | Quantity, workmanship, dimensions/function, components, color, packaging and marks |
| Result | Pass, fail or pending buyer decision against agreed limits |
| Limitations | Unopened units, unavailable tests, inaccessible records and unverified claims listed explicitly |
Real Photo Evidence Examples
Example Defect Table
| Finding | Classification | Evidence and decision |
|---|---|---|
| Safety risk or prohibited material | Critical | Photograph/test reference; normally zero tolerance unless buyer specifies otherwise |
| Function failure, wrong component or major visible damage | Major | Unit IDs, count and photo tied to approved requirement |
| Small cosmetic issue not affecting intended use | Minor | Location, size, count and buyer-approved defect definition |
How the Inspector Reaches a Result
- Freeze the approved specification, golden sample, purchase order and packaging requirements.
- Record lot size and production/packing status before sampling.
- Select units according to the agreed sampling plan rather than only checking easy-to-reach cartons.
- Record every test method, measurement, defect count and unavailable check.
- Compare counts with the buyer's acceptance limits.
- Issue a result while leaving commercial release, concession or rework decisions to the buyer.
AQL Does Not Mean Zero Defects
ISO 2859-1:2026 defines AQL-indexed sampling schemes for inspection by attributes. Sampling reduces inspection effort, but it does not mean every unit was checked or guarantee a defect-free shipment. The buyer must approve defect definitions and acceptance limits before inspection.
What Should Happen After a Fail?
The report should support a written correction plan: segregation, rework, replacement, additional testing or reinspection. The factory should not simply remove the photographed samples and call the whole lot corrected. Final release remains the buyer's commercial decision under the purchase agreement.
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